General Policies

OrcaCon is a tabletop games convention, which includes board and card games, role-playing games, and miniature games. OrcaCon is focused on creating a safe and welcoming space for promoting the tabletop games hobby, supporting diversity in tabletop games, and building a community of both novice and experience game players.

General Policies

Animals – ADA working animals are allowed in the convention space. Non-ADA animals are not permitted. Click here to read more about our full Accessibility Policies.

Badges – Badges must be worn chest high and be visible at all times. Individuals without badges will not be granted access to convention space. A fee will be charged for replacing a lost badge.

Drinking – If you drink, don’t drive! Please have a designated driver. Individuals must be 21 to consume alcohol in the United States. This also applies to our international Members. Serving alcohol to minors is against United States law. Individuals who appear to be intoxicated will not be allowed into the convention space.

Flyers – OrcaCon will have a message board available at the Info Booth for people to post information but it must be approved by info booth staff to be posted. Please do not post any flyers on the doors or walls of the convention space; they will be removed. Please make sure flyers are family friendly.

Food & Drink – No outside food or drink is allowed in the convention space. Only food purchased within the convention space. No food/drink is allowed in the Merchants Hall and no food is allowed in the panel/workshop rooms, for accessibility and the comfort of our attendees/guests participating.

Special Guests – OrcaCon’s Special Guests have taken time out of their busy schedules to attend our show. While all of our guests welcome meeting fans and players, please respect their privacy during meals, or while they are in the middle of a game. They’d love to talk to you, but not at the expense of the gamers are their tables or while enjoying a quiet meal. Please remember they are working and deserve down-time just like our attendees do.

Harassment and Assault – OrcaCon does not tolerate harassment. As OrcaCon strives to create a safe environment where all are welcome the following will not be tolerated:

• Any form of intimidation, threats, or violence towards others, whether verbal, physical, or electronic.
• Any form of sexual harassment, including inappropriate or unwanted touching, unwanted sexual language or gestures, covert or inappropriate photography, and inappropriate use of nudity and/or sexual images in public spaces.
• Any form of hate speech, including any slur or remark intended to disparage, intimidate or harm any race, gender, sexual identity, age, race, color, ethnicity, nationality, religion, disability, physical appearance, veteran status, or interest in any specific fandom.
• Disruptive, destructive, or unsafe behavior that disturbs or endangers staff, attendees, guests, sponsors, vendors, or venue.
• Any illegal activity or act.

If you are subjected to unacceptable behavior, please contact a staff member or volunteer immediately. If a staff member or volunteer is not readily available or if you feel threatened in any manner, please proceed directly to Operations.  You can read our extended Anti-Harassment policy here. This also covers our Anti-Racism policy.

 

Liability – OrcaCon, and its affiliates are not responsible for any loss, damage, theft, or injury. Members are responsible for their individual actions and any repercussions that may result. Civil or medical emergencies are to be handled directly by the proper authorities.

Minors – When minors pick up their badges, they must be accompanied by a parent or designated guardian. A designated guardian must have written permission from the minor’s parent or legal guardian. All guardians must be age eighteen or over and a registered attendee of OrcaCon. All minors must have a parent or guardian on the premises at all times.

Minors age 12 and under

All children age twelve and under must be accompanied at all times by a parent or guardian who is a registered attendee of OrcaCon.

Minors age 13 to 17

All minors thirteen to seventeen must have a parent or guardian in the convention space at all times. All parents and guardians must be registered attendees of OrcaCon.

Photography – Cameras and camcorders are not allowed in the Merchants Hall. Photography of all other aspects of the convention is allowed, as long as it does not disrupt events or the flow of traffic, and the subject does not object. Please be considerate and ask first before taking pictures of guests, other attendees, or the general public. Video recording is permitted in panel rooms with permission from the speakers only. Video recording of Special Guests, attendees, and volunteers near their personal hotel rooms is prohibited.

Press – Press MUST check at the Operations Room for additional information pertaining to Press. OrcaCon reserves the right to grant or deny approval for all video recording requests. Permissions may be retracted at any time.

Room Parties – OrcaCon does not recognize or endorse room parties and the Doubletree Sea-Tac does not allow them. OrcaCon does not allow advertising of room parties in any capacity. This includes flyers or email correspondence via any official OrcaCon channels. OrcaCon Operations Department Staff will work with the hotel to keep records of actions taken by hotel security, and will revoke convention memberships from individuals removed from a convention hotel site by hotel security.

Sleeping in Convention Areas – Do NOT sleep in the convention space or public areas, including the Quiet Room. Read our full Quiet Room policy.

Smoking – Washington State law prohibits smoking (including vaping and marijuana use indoors and within twenty-five feet of doorways and building ventilation access. If you are caught smoking/vaping inside the hotel or convention space, we will revoke your membership and escalate to Hotel Security. They may cancel your hotel stay and ban you from the premises.

Theft – Any OrcaCon Member caught in the act of shoplifting or stealing will be handed over to the authorities, have their membership revoked, and refused service into all future OrcaCon events. No exceptions.

Revoking of Memberships – Should a membership be revoked, the Member can appeal the circumstances to the OrcaCon Convention Director. Criminal actions are referred to local law enforcement and will lead to immediate ejection from the convention, with no appeals allowed.

The Doubletree Sea-Tac security and staff do not have general responsibility for any aspect of the convention, but can choose to respond to any disruptive action. If the security or staff from the Doubletree Sea-Tac should choose to remove an individual from the hotel, the convention will immediately revoke said individual’s badge. OrcaCon Operations reserves the right to revoke attendance and eject anyone at any time from the convention without a refund.

Weapons – No Members will be permitted to carry any kind of functional projectile weapon. This includes individuals who possess a weapons permit or concealed weapons permit. Anyone found in possession of such a weapon will immediately have their attendance revoked and escalated to the Hotel Security Team. Individuals caught in the illegal possession of a functioning projectile weapon will be reported and turned over to the proper authorities. All other items that could be used as a weapon MUST be peacebonded.

You must have your props submitted for peacebonding by our Operations Team. Complete this action BEFORE entering convention space in costume, or you will be asked to leave the convention until you visit Operations for peacebonding. Government issued photo ID is required at peacebonding to have your prop peacebonded. Members seventeen and under must have their guardian or accompanying adult with them to have their prop peacebonded.

Bladed Weapons: All weapon props made out of metal and designed to represent a blade (including, but not limited to, swords, daggers, kunai, and scythes), with an edge a quarter of an inch in width or narrower and/or a sharply pointed tip) must remain sheathed. Additionally, it must be possible for peacebonding staff to securely zip-tie the prop into its sheath so that it may not be drawn. Ribbons, cloth, or tape wrapped around the blade do not qualify as sheaths.

Weapons should never be waved around in a manner that may be construed as use of the weapon (this is considered brandishing).

Gun props or other prop projectile weapons should not be pointed at anyone at any time. Prop pistols need to remain in a holster; prop rifles need to be slung. Permanently disabled cap guns and permanently disabled water guns are permissible.

Drawing a weapon in the convention space, including parking lots, may result in immediate revocation of convention membership. Keep in mind, police will assume all drawn weapons are functional, and will act accordingly. If you are unsure whether your weapon is acceptable in the convention space, please ask OrcaCon Operations personnel.

Exotic weapons will be dealt with on a case-by-case basis. Do not bring weapons that OrcaCon Operations & Security cannot tell are fake from ten feet away.

No functioning or previously functioning projectile weapons, or functional portion thereof, including, but not limited to, Air Soft, Nerf, or pellet guns will be allowed.

Bows: All props designed to represent a stringed weapon must be unstrung, regardless of the manner in which they were constructed. ‘Unstrung’ means that no length of cord, string, rope, or other flexible material may be connected from one limb of the prop to the other.